Purchasing is an important component of any construction management software system. AccuBuild's Orders module manages the entire purchasing process, following the normal flow of construction activity. Creating new orders, recording the receipt of materials, entering the invoices for each order and transferring inventory items to jobs are all easily handled with AccuBuild.
The Orders system tracks the quantities and unit prices of materials and services purchased for either inventory or jobs. Purchase Orders and Subcontract Orders are created to record direct job purchases, while Stock Orders are used to record inventory purchases. Stock Requests transfer stock from inventory to a job or an expense account.
AccuBuild's Orders module provides checks and balances to ensure accuracy. For example, vendor shipments and billings are posted against each order to validate the quantities and pricing invoiced. This is also instrumental in preventing overpayment on goods purchased.
Integrated Construction Management Software
AccuBuild's Orders module is fully integrated with Inventory, Accounts Payable, Job Cost and the General Ledger, providing a seamless toolset for controlling the purchase of services and material. Invoices processed through Orders automatically post throughout the system. And when line items from a single Purchase Order are coded to multiple jobs and phases, AccuBuild distributes the shipping expenses and sales tax accordingly.
Committed Cost Reporting
AccuBuild's Orders and Job Cost module are designed to work together to update a job's committed costs in real-time. Committed Cost reports from the Job Cost module include all job-related Orders as committed costs against each estimated cost line item. This gives the Project Manager instant access to estimated and actual cost variances in a timely manner - long before the vendor Invoices are entered into the system.