Accounts Payable Module Features

• Invoices may be entered with multiple distribution amounts, including multiple General Ledger account numbers and/or job and phase combinations
• Payments can be scheduled in batches or processed one at a time through the Handwritten Checks option
• Subcontractor Payment Sheets automatically calculate % of Completion
• Generate subcontract invoices based on the percentage billed to the project owner for each work item
• Generate subcontract invoices with a user-defined percentage of completion.
• Generate a retention invoice for a subcontract on demand
• Reprint Payment Sheets at any time
• Select invoices to pay by Job, Vendor, G/L Account or Proposed Payment Date
• Partial payments on vendor invoices are supported
• Schedule payments to take advantage of vendor discounts
• Print Vendor Remittance Statements as needed
• Automatic notification of insurance expirations and supplier liens when processing checks
• The creation of joint checks is supported
• Voiding a check automatically reverses all associated entries and reinstates the vendor invoice on the aging schedule
• Accounts Payable Aging Schedule can be generated for current period or reconstructed for any prior period in any year

Featured AccuBuild Construction Software Accounts Payable Reports

Aging Schedule

The Accounts Payable Aging Schedule lists all of the unpaid (open) invoices that exist in the Payables system as of a specific date. This report includes an aging column for current, 30 day, 60 day, 90 day, 120+ day amounts and one for retention amounts. The Aging Schedule prints a total balance amount on the last page of the report and this amount should equal the total of the General Ledger Accounts Payable account(s).

Subcontractor Payment Sheet Summary Report

The Subcontractor Payment Sheet Summary Report lists all of the payment sheets for each subcontractor in job number order. This report includes the invoice reference number of the payable invoice associated with each payment sheet, the current amount of each invoice and the associated retention amount. This report can be generated for all payment sheets on all jobs for selected subcontractors or for all subcontractors on selected jobs. This summary report can then be used to determine the amount of money that is owed to each subcontractor.

Accounts Payable Module Reports

• Cash disbursements Reports (detail or summary)
• Accounts Payable Aging Schedule (can be generated for current period or reconstructed for any prior period in any year)
• Subcontractor Payment Summary Report
• 1099s
• Purchase Journal Report
• Vendor Activity Report